Тема: DEVELOPMENT OF A COMPUTER-AIDED DOCUMENT MANAGEMENT SYSTEM FOR HUMAN RESOURCES DEPARTMENT OF UNIVERSITY OF KUFA

Many well-known examples of using of information technology for competitive advantage include systems that can link an organization to suppliers, distribution and channels. Generally, these systems can use information or processing capabilities in one organization to improve the performance of another or to improve relationships among organizations. Declining costs of capturing and using information have joined with increasing competitive pressures to stimulate many changes in using information to create value. The ideas do not form a procedure leading inexorably to competitive advantage. Nevertheless, they have can have value when we combine them with an appreciation of the competitive dynamics of particular industries as well as grasping the information power.
To help promote employees achievement and success, university must have access to complete, accurate, and timely information about employees. One of the benefits of this system that the employee manage system will simplify retrieval of required information and is a great instrument for university improvement by taking measures from the information acquired [11]. It is also regarded as one of the simplest ways to prepare the employees' salaries' ladder in a balanced manner in companies and governmental institutions by determining a roof of specialization salary occupied by this profession and by assessing professions by their value.
Paper-based system, which is used to employees data management at the University of Kufa, requires great effort and a long time and large size to store, University of Kufa need to develop database system to manage employee data, provides access to full information, accurate, and timely about employees.
Databases (DB) are used to store collections of related data. Database management Systems (DBMS) are the underlying runtime environment for a database. A DBMS Provides a high-level language to define the structure of the data; known as the data definition language (DDL). In addition, DBMS have high- level languages to access and modify data in the database; this is the data manipulation language.
The Standard DML is the Structured Query Language (SQL), which is based on relational calculus Database access entails either: a request for data, i.e. a SQL SELECT statement or a modification of the data, i.e. SQL INSERT, UPDATE or DELETE statements. Programs that access the database are called transactions and are written in a data manipulation language such as SQL or in a procedural language with SQL extensions. Transactions are executed by the DBMS as one atomic unit.
Management system forms the backbone of every nation. Hence it is important to provide a strong educational foundation to the young generation to ensure the development of open-minded global citizens securing the future for everyone. Advanced technology available today can play a crucial role in streamlining education-related processes to promote solidarity among students, Professors and the university staff. Automation is the utilization of technology to replace human with a machine that can perform more quickly and more continuously. By automating documents that took up many large storage rooms can be stored on few disks. Transcript images can be annotated. It reduces the time to retrieve old transcripts from hours to seconds and it reduce the waste of money and effort in this area, And thus we get more accurate results, to manage our educational institutions [9].
For the management of a large database of dean office of university you must use application has a high potential in the management and analysis of these data to provide precise management and high secrecy of these data. I believe MS SQL server currently owns better specifications, because it has a large capacity and services are very good in data security and data management.
I have Developed application is provides a help to the Dean office of the College at the University of Kufa, because it has a high capacity to manage employees data by using MS SQL server, where stored the data in server, through eight tables and linked those tables by relationships (one to many), through the primary key and foreign key for each table. University of Kufa play an important role in the development of society.
Research goal and objectives
The goal of this thesis was designing of human resources management information system for University of Kufa.
To achieve this goal I have to carry out the following objectives:
• install and use the MySQL DBMS Server;
• design and create a database for storing university data;
• develop a database application to manage the data in the database.
Practical meaningfulness
1. Easy access to the data.
2. The new system is more user-friendly, reliable and flexible.
3. Data alteration is easy.
4. Maintenance of the project is easy.
5. Reduced manual work.
6. Timely Report generation.
The main goal of this system is to reduce the effort of the manager to maintain daily events such as payroll, Staff performance, study details and all student belongings.
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In the Republic of Iraq, there are systems of calculating salaries. However, these systems are old and outdated as they cause many problems when working on them. To solve these problems, it is an important task to design a new program “Computer-Aided Document Management System for Human Resources Department of University of Kufa” to calculate salaries and make this process much easier. This program is different from the older ones in which it presents new options such as calculating the salaries of the employees, their days of absence and a lot of other information about them. This process will help others interested in the work of the University of Kufa itself such as accountants, directors, legal experts and governmental inspectors. This is very useful for these people mentioned above to know for example how much money every employee gets at the end of every month.
During the process of developing this program, I managed to solve the following tasks:
• install and use the MySQL DBMS Server;
• design and create a database for storing university data;
• develop a database application to manage the data in the database.
The system “Computer-Aided Document Management System for Human Resources Department of University of Kufa” has been implemented and tested.
Therefore, based on this assumption, I believe that this program can be developed in the future to cover other governmental offices and establishments making the process of calculating salaries easier and more practical. It could also be developed to perform other useful tasks in the near future.
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